Parish Commissions

The Pastoral Council of St. Boniface Parish and St. Meinrad Parish in Spencer County is a collective group of parishioners, from both parishes, that serve as an advisory body to the pastor, establishes the mission, goals and pastoral plan of our parish family, and provides counsel concerning both parish and pastoral matters with faith and morals, civil and church law, and archdiocesan policy.
 
The council is composed of seventeen voting members (twelve commission chairs, two at-large members, three officers). Finance commissions chairs, pastor, and ad hoc commission chair are ex officio, non-voting members.
 
The Pastoral Council annually meets for a day of facilitated strategic planning and hosts the annual state of the parish meeting on the last Sunday in February.

January – December: Key Agenda Items to Include for Commission Meeting

1st meeting of the year: Approval of the proposed commission programs and activities, in preparation for them to be reviewed and affirmed at the next scheduled meeting of the pastoral council and then forwarded to the parish coordinator to incorporate in the parish-based online calendar.

2nd meeting of the year: Review master calendar, confirming dates set for commission’s ministries, programs, and activities (chair is responsible for this task). The chair also reviews the commission membership roster and extends invitations to fill positions for the ministries, program, and activity advocates. Also, review, confirm, and submit or assign information to to be featured in the weekly bulletin, Flocknote, news and media release request a minimum of six weeks in advance through the website platform.

3rd meeting of the year: Review and submit all budget requests for the next fiscal year.

4th meeting of the year: Review and submit gaming commission paperwork, review financial reports (if applicable).

• Commissions do not meet if scheduled on a Holy Day or Federal Holiday. Commission’s chair to communicate with commission membership (aka program and activity advocates) via Flocknote for meeting reminders and other commission business.

• Commission chairs are selected from among the commission membership and serve on the pastoral council for one three-year term and are eligible to be renominated for an additional one-year term. Commission terms begin in July and end in June.

• The commission secretary is to submit meeting minutes no later than 10 days following the scheduled meeting to the parish coordinator at info@myparishfamly.church to be forwarded to the pastoral council to review and affirm.

• The chair is to review and discuss with commission members the forthcoming agenda, update old and new business items, and submit updates to the parish coordinator no less than three weeks before a meeting. The chair then schedules to meet with the pastor or his delegate three weeks before the meeting to review the agenda. The final agenda is to be forwarded to commission members with other meeting materials no less than seven days before a scheduled meeting. 

• If a commission’s scheduled meeting date conflicts with a Holy Day or Federal Holiday or if the majority of the members cannot meet for a given meeting, the chair may reschedule the meeting in consultation with the pastoral council chair and parish coordinator.